Inventory Tracker That Flags Reorder Points for You
Most inventory spreadsheets record what you have. That is the easy half. The half that prevents stockouts is knowing, for every SKU, the stock level at which you must place the next order, and seeing it without doing the arithmetic yourself.
This Excel template holds 100 SKUs and calculates safety stock, reorder point, days of cover, and a plain-language status for each one. It counts stock already on order, so a SKU with a container in transit does not keep shouting at you.
What is in the inventory tracking template
| Field | What goes in it |
|---|---|
| SKU / Product / Warehouse | What it is and where it sits. Works across multiple locations. |
| Unit cost | Landed cost per unit, ideally, not just the supplier price. |
| On hand / On order | Current stock and units already in transit or in production. |
| Daily demand | Average units sold per day. The number everything else keys off. |
| Lead time (days) | Production plus transit plus customs, the full replenishment cycle. |
| Safety buffer (days) | Your cushion for late shipments and demand spikes. |
| Safety stockauto | Daily demand × buffer days. |
| Reorder pointauto | (Daily demand × lead time) + safety stock. |
| Days of coverauto | On hand ÷ daily demand. |
| Statusauto | OK, REORDER NOW, or CRITICAL, meaning below safety stock. |
| Stock valueauto | On hand × unit cost. |
Mistakes this template is designed to prevent
Using supplier lead time instead of full lead time
The factory quoting 30 days means 30 days to produce. Add transit and customs clearance or your reorder point will be short by weeks.
Ignoring stock already on order
Comparing on-hand against the reorder point alone triggers duplicate orders for SKUs with a container already at sea. This template adds on-order before it decides.
Setting one safety buffer for every SKU
A reliable supplier on a short lane needs less cushion than a new factory on a congested one. The buffer is per SKU in this sheet for exactly that reason.
Inventory Tracking Template FAQ
Related reading
- Reorder point formula for importers. Lead-time demand plus safety stock, using days to sellable
- How to calculate safety stock. The buffer this sheet needs before the reorder point fires
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The template is free. Keeping fifty of them in sync is the problem.
A spreadsheet works until there are eleven versions of it and nobody knows which one the supplier filled in. SupplyAutomate keeps purchase orders, supplier documents, shipments, and landed costs in one workspace that updates as the order moves.