Purchase Order Template
Standardised PO with automatic line totals, HS code fields, Incoterms, and payment terms.
Free Excel Templates
Excel Templates Importers Actually Send
Download the PO, packing list, and commercial invoice importers send, plus a factory scorecard, inventory tracker, and dropshipping P&L. Totals, CBM, reorder points, and net margin calculate themselves. No email, no signup.
Download instantlyNo signup or emailFree for commercial use
The template library
Each one is a working spreadsheet with the arithmetic already wired up, a filled-in example row, and a note explaining which cells to edit.
Packing List Template
Shipping packing list that calculates carton counts, CBM, and air chargeable weight from the sizes you enter.
Commercial Invoice Template
Customs-ready invoice with per-line HS codes, country of origin, Incoterms, and a declaration block.
Supplier Evaluation Matrix
Weighted scorecard comparing up to four suppliers across eight criteria, with automatic ranking.
Inventory Tracking Template
Per-SKU stock sheet that calculates safety stock, reorder point, days of cover, and reorder alerts.
Dropshipping Profit & Loss Template
Month-by-month P&L that turns orders, product cost, ad spend, and fees into net profit and margin automatically.
Need a different template?
Tell us which document is costing your team the most time and we will look at building it next.
Request a templateWhy standardised documents matter
In global logistics a single error on a commercial invoice can cost you a customs hold, a demurrage bill, and a delayed launch. Most of those errors are not exotic. They are a missing HS code, a description customs cannot classify, or a packing list that disagrees with the invoice. Standardised documents make those mismatches obvious before the container sails.
Common mistakes
- ×Missing or truncated HS codes on the commercial invoice
- ×Product descriptions as vague as "goods" or "samples"
- ×An Incoterm that does not match the invoice value
- ×Net and gross weight used interchangeably across documents
What to do instead
- Put unit and carton weights on every packing list
- Carry the PO number onto every downstream shipping document
- Send suppliers your format rather than accepting theirs
These templates give a growing brand a cleaner starting point for purchase orders, packing lists, and invoice handoffs. When the spreadsheets themselves become the bottleneck, SupplyAutomate gives you the operational layer behind them.
Free Templates FAQ
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Amazon Profit Calculator
Profit after landed cost, Amazon fees, ads, and returns
Dropshipping Profit Calculator
Per-order profit after product, shipping, ads, and fees
Profit Margin Calculator
Gross vs net, markup, and the price for a target margin
Import Duty Calculator
Live HTS rate plus CBP fees, before you place the PO
Landed Cost Calculator
Cost per unit after product, freight, and duty
The templates are free. Version eleven is the problem.
Stop copy-pasting. Start tracking.
A spreadsheet works right up until there are five of them per order, sitting in three inboxes, and nobody is sure which one the supplier actually filled in. SupplyAutomate replaces the handoffs with one workspace where the PO, the documents, the shipment, and the landed cost all live together.
Document data extraction
Pull line items out of supplier PDFs instead of retyping them into a sheet.
Shipment tracking
Container milestones linked to the purchase order they belong to.
Document checks
Compare what the supplier invoiced against what you actually ordered.
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Example order documents
All matched
Purchase order SA-1048
Purchase orderIssued 06 Aug
Commercial invoiceMatched to PO
Packing list40 cartons · 3.36 CBM
Bill of ladingDeparted Yantian
One order, one thread, no version eleven.