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Shopify ERPTrack Factory Orders, Shipments And Landed Cost

Shopify handles the selling. SupplyAutomate tracks everything before it: factory orders, containers on the water, and what each unit really cost.

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No card · No sales call · Works from your documents

Dashboard

MK
Ask anything: what is late this week?Ask AIThis month
Open purchase value$412,880across 38 suppliers
Active purchase orders246 awaiting deposit
In production112 past their ready date
Shipments in transit53 landing this week
Production status

PO-2291 · Ningbo Homeware

Updated Aug 20, 4:30 PM
Quoted
Deposit
Production
Quality
Ready
Shipped
Next stepMark the deposit as paid$6,930 outstanding, production starts once it landsRecord payment

True landed cost

$4.62per unitInvoice said $3.10 · read from 3 documents
Goods$3.10Freight$0.71Duty$0.44Other$0.37
From factory to FBA, in one picture

See Every Shipment Move From China To Your Warehouse

One consolidated view of production, freight, and delivery from China to your US warehouse.

SUPPLYAUTOMATE
CHINA TO USA · ONE VIEW
CHINAUSA
  1. 01 · FACTORY IN CHINAProduction tracked on the PO
  2. 02 · ON THE WATERFreight, duty, and ETA in one place
  3. 03 · YOUR WAREHOUSE OR FBALanded cost ready when it arrives
  1. 01
    Factory in China

    Production tracked on the PO

  2. 02
    On the water

    Freight, duty, and ETA in one place

  3. 03
    Your warehouse or FBA

    Landed cost ready when it arrives

Raj Mahal, founder of SupplyAutomate

Built by a seller who built a $3M ARR Amazon FBA and Shopify store.Raj Mahal, founder of SupplyAutomate

  • No credit card to start
  • Unlimited team members
  • Month to month, no contract
Where it breaks

Where Shopify Stops And The Spreadsheet Starts

The store runs fine. Everything upstream of it lives in email, chat and a workbook only one person fully understands.

Stock You Cannot See Yet

Shopify counts what is already on the shelf. Units in production, on a ship or waiting on a deposit stay invisible, so reorders get decided from a spreadsheet.

Landed Cost You Learn Too Late

Cost per item is usually the factory price. Freight and duty arrive weeks later on separate bills, so the margin in your reports runs higher than the real one.

Paperwork Scattered Across Email And Chat

The invoice is in one inbox, the packing list is in a WeChat thread and the container update is in the forwarder’s email. Only one person knows where everything is.

What SupplyAutomate does

The Back Office Behind Your Store

Upload what you already have. The AI reads each document and files it on the right order.

Inventory

See Stock Before It Reaches The Shelf

Every unit you have bought sits in one of four stages, worked out from each order’s status and its shipment tracking.

  • Ordered, in production, in transit and delivered
  • Stock valued at landed cost
  • A warehouse count you enter replaces the derived number
Products · Stock by stageExample
Ordered 1,100Production 1,550On water 1,300Delivered 1,050
Value at landed cost$23,100
PO-2291 · Ningbo HomewareIn production
PO-2304 · Shantou PlasticsDeposit paid
PO-2310 · Foshan MetalworksShipped
Landed cost

Know The Real Unit Cost Before You Reprice

Upload the supplier invoice, then the freight bill and the customs entry as they arrive. Each one is read, matched to the order and added to the cost.

  • Factory price, freight, duty and samples in one number per unit
  • Flags an invoice whose total disagrees with its own lines
  • Currency set per order, so USD and EUR stay as agreed
Documents · PO-2291Example
PI-2291-NINGBO.pdfInvoice
BL-MSKU7741820.pdfB/L
C88-entry-scan.pdfCustoms
Supplier portal

Keep The Factory On The Order

Invite your factory, sourcing agent, 3PL or accountant onto the orders they touch, so updates stop living in one person’s chat app.

  • Ready dates and documents land on the PO
  • Anyone on your team can pick up where things stand
  • You choose what each collaborator can see and edit
Orders · MessagesExample
GL

Molds finished. Production starts Monday.

You

Can we still hit the 14th?

GL

Yes, booking the forwarder now.

The assistant

An Assistant That Asks First

Ask what is late this week or what a unit really cost, and get the answer from your own records.

  • Drafts purchase orders, payments and supplier messages
  • Waits for your approval before anything is saved or sent
  • You can edit any draft before you approve it
Assistant · Needs approvalExample
Needs approvalRecord deposit payment

“Pay the 30% deposit on the Ningbo tumbler order and tell Grace it’s sent.”

PO-2291 · Ningbo Homeware Co.Deposit · 30% of $23,100
$6,930.00
Message to Grace Liu“Deposit sent today, please confirm receipt…”
Draft
The whole pipeline

Everything Behind Your Store, In One Place

Follow each order from the first supplier invoice to the warehouse door, with the paperwork turned into one landed cost per unit.

Suppliers

  • Purchase order
  • Deposit and balance
  • Proforma invoice
  • Commercial invoice

Documents

  • Packing list
  • Bill of lading
  • Freight bill
  • Customs entry

Freight

  • Freight forwarder
  • Ocean container
  • Parcel tracking

Customs

  • Customs broker
  • Duty
  • Clearance

Warehouse or 3PL

  • Your warehouse
  • 3PL receiving

Landed Cost

  • Cost per unit
  • Stock value
  • CSV export
  • Excel export
SSupplyAutomatePurchase orders, inbound shipping and landed cost, in one place

Where your stock sells

  • Shopify store
  • Other channels

Outside SupplyAutomate. There is no store connection or order sync.

How it fits next to Shopify

Documents In, Spreadsheets Out

SupplyAutomate is not a Shopify app and does not sync orders or stock. Information arrives as documents and tracking, and leaves as a CSV or Excel file.

In: documents and tracking
  • Supplier invoices
  • Packing lists
  • Freight bills
  • Customs entries
  • Parcel tracking
  • Ocean container tracking
SSupplyAutomateReads each document, files it on the right order and builds the landed cost
Out
  • CSV export
  • Excel export
Shopify stays your storefrontProducts, checkout and sellable stock stay in Shopify. Nothing is written to your store.

Also selling through FBA? See the Amazon FBA ERP page.

Pricing

What It Costs To Run

Start with 14 days of Pro and no card, then stay on Free until you track $50k of invoices.

Free

$0

Every feature except priority support, up to $50k of invoices tracked.

Pro

$199/mo

No tracking ceiling, plus priority support. Month to month.

Compare every plan on the pricing page
Keep reading

Guides And Free Tools For Shopify Sellers

Guides From The Blog

Free Tools

Questions, answered

Shopify ERP Questions

Questions about plans, security and exports are on the main FAQ.

Does SupplyAutomate integrate with Shopify?
Not today. SupplyAutomate does not read your Shopify orders or write stock levels back to your store. It covers the purchasing side, which is purchase orders, suppliers, shipments and landed cost, built from the documents you upload. Shopify stays your storefront and your record of sellable stock.
Do I need to clean up my data first?
No. Upload the invoices, packing lists, freight bills and customs entries you already have, as PDFs, scans or forwarded emails. The AI reads each one and files it on the right order, and every figure stays linked to the document it came from so you can check it.
How long until my first landed cost?
A few minutes. Upload one supplier invoice and it becomes an organized order in well under a minute. Add the freight bill and customs entry as they arrive, and the cost per unit updates each time.
Does the AI change anything without asking?
No. It can search your orders, documents and shipments freely. Anything that changes a record, such as raising a PO, recording a payment, moving an order stage or messaging a supplier, is prepared as a draft and waits for your approval.
Is SupplyAutomate a full ERP for a Shopify store?
It is an ERP for the supply chain side of a brand that imports finished goods. It does not do manufacturing planning, payroll or a general ledger, and it sits next to your accounting software.
What does it cost for a Shopify brand?
Every account starts with 14 days of Pro and no card. After that you stay on Free until you have tracked $50k of invoice value, and then Pro is $199 a month, month to month.

Try It On Your Last Shipment

Upload the invoice, freight bill and customs entry from one recent order and see what those units really cost.

Start your 14-day free trialTalk to our team

No card · No sales call · Works from your documents